Missed & after-hours calls
Front-desk staff can't answer every ring while checking patients in. After 5pm and weekends, the line often goes to voicemail.
Toronto · Managed AI front desk
Every patient call answered
GreetClinic sets up and runs an AI phone receptionist, website chat, and SMS follow-up for physio, chiro, RMT and med spa clinics — booked into Jane App, managed by a real person in Toronto.
The problem
Missed calls mean missed patients
Clinic front desks are busy treating people. When the phone rings during a session — or after hours — potential patients often hang up and call the next clinic on the list.
No-shows & empty slots
Patients forget appointments. Lapsed patients don't get a recall text. Empty chairs sit while the schedule looks full on paper.
Software you have to run yourself
Self-serve AI tools exist — but someone still has to configure scripts, connect Jane, and keep answers up to date. Most clinics don't have that person.
We do that work for you
How it works
Live in about 1–2 weeks
Three steps. No hardware. Your clinic number stays the same.
1
We learn your clinic
In-person or video walkthrough of your hours, services, FAQs, booking rules, and Jane App setup. We draft the scripts with you.
2
We connect everything
Missed and after-hours calls forward to the AI. Chat goes on your site. SMS reminders and recalls go live. You approve before launch.
3
We manage it monthly
A real account manager tunes answers, reviews call summaries, and sends a short report. You stay focused on patients.
What's included
Your AI front desk, fully managed
Software-only — no phones or hardware to install. Everything runs in the cloud and connects to tools you already use.
AI phone receptionist
Answers missed and after-hours calls in a natural voice.
- Books, moves & cancels in Jane
- Answers hours, parking, fees, insurance FAQs
- Escalates clinical or urgent calls to a person
- Discloses that it's an AI
Website chat assistant
A chat widget on your site that answers questions and captures new patient bookings.
- 24/7 on your website
- Collects name, contact & preference
- Hands off anything clinical
SMS reminders & recalls
Texts that cut no-shows and bring lapsed patients back.
- Appointment reminders
- Due-for-recall outreach
- Missed-call text-back
Monthly management
A real human keeps the agent sharp and reports what happened.
- Script & FAQ updates
- Call review & tuning
- Monthly activity report
Who it's for
Built for clinics that use Jane
We start with physio, chiro, RMT and med spa. Dental comes later once we have local case studies.
Physiotherapy
Primary focusAssessments, follow-ups and after-hours inquiries booked while your therapists are with patients.
Chiropractic
Primary focusNew-patient intakes and same-week bookings without piling more onto the front desk.
RMT / Massage
Primary focusEvening and weekend demand covered — plus reminder texts that reduce last-minute cancellations.
Med spa & wellness
Primary focusConsult requests and treatment FAQs handled consistently, with a warm, on-brand voice.
Why GreetClinic
Not another self-serve chatbot
Most AI receptionist tools sell software you configure yourself. We sell a managed front desk — set up in person, with a Toronto human behind it.
📍 Toronto-local
In-person setup across the GTA. Someone you can meet, not a ticket queue.
👤 Real account manager
A named person who tunes scripts, reviews calls, and answers when something breaks.
🛡️ Privacy pack included
Ontario PHIPA / PIPEDA-ready documentation, consent wording, and clear data handling.
🎬 Optional promo video
At setup, add a short clinic promo film — produced by an award-winning filmmaker.
Privacy & safety
Built for Ontario clinics
Healthcare conversations need clear rules. We ship a privacy package with every clinic — not as an afterthought.
1
AI always discloses itself
Callers and chat visitors are told they're speaking with an AI assistant at the start of the conversation.
2
Never gives clinical advice
The agent books, answers logistics, and takes messages. Anything clinical or urgent is escalated to your team.
3
PHIPA / PIPEDA-ready pack
Written documentation covering data storage, consent language, retention, and clinic control of recordings.
4
You control the data
Call summaries and recordings stay under clinic control. We help configure retention and access with you.
Important: GreetClinic is an administrative assistant, not a healthcare provider. It does not diagnose, treat, or give medical advice. This site does not constitute legal advice about PHIPA or PIPEDA compliance.
Pricing
Simple, starting prices
Setup is done-for-you. Monthly plans cover running and managing the agent. Final quotes depend on call volume and locations.
Setup
Starting at
C$1,500
One-time. Discovery, scripts, Jane connection, chat widget, SMS, privacy pack, and launch.
- Clinic discovery workshop
- Custom voice & chat scripts
- Jane App connection
- Website chat install
- PHIPA / PIPEDA privacy pack
- Optional short promo video add-on
Starter
Starting at
C$299/mo
Managed AI front desk for a single-location clinic with standard call volume.
- AI phone receptionist
- Website chat assistant
- SMS reminders & missed-call text-back
- Monthly report
- Email support from your account manager
Growth
Starting at
C$599/mo
Higher volume, multi-provider clinics, recalls, and closer monthly tuning.
- Everything in Starter
- Patient recall campaigns
- Priority script updates
- Monthly call review call
- Multi-provider / higher volume support
Usage note: Voice, phone and SMS providers charge per minute or per message. Those pass-through costs are estimated during your demo based on your call volume — not included as a flat line item here.
FAQ
Common questions
Do we need new phones or hardware?
No. It's all software. Your existing number stays. Missed and after-hours calls are forwarded to the AI. The chat widget is a small addition to your website.
Does it work with Jane App?
Yes — Jane App is our primary focus for physio, chiro, RMT and wellness clinics. During setup we connect booking so the AI can offer real availability where your Jane plan and permissions allow.
Will patients know they're talking to an AI?
Yes. The agent discloses that it's an AI assistant at the start of every call and chat. We believe that's the right thing to do — and it builds trust.
Can it give medical or treatment advice?
No. Never. It handles scheduling and logistics only. Anything clinical, urgent, or outside its script is escalated to your team.
How is this different from Rebookly or ZeroMiss?
Those are primarily self-serve software products. GreetClinic is done-for-you and managed: we set it up (often in person in the GTA), include an Ontario privacy pack, assign a real account manager, and optionally produce a short clinic promo video at setup.
How long until we're live?
Most single-location clinics go live in about 1–2 weeks after the discovery workshop, depending on Jane access and how quickly scripts are approved.
Do you serve dental clinics?
Not as our first focus. The dental AI receptionist market is more crowded. We're starting with physio, chiro, RMT and med spa — and plan to add dental once we have local case studies.
Is greetclinic.com live?
Yes — you're on the live GreetClinic site at greetclinic.com. Book a free demo and we'll walk through how it fits your clinic.
Get started
Book a free demo
Tell us about your clinic. We'll walk through a sample call flow, map it to Jane, and give you a clear setup quote — no obligation.
- ✓ 20–30 minute conversation
- ✓ Sample script for your clinic type
- ✓ Transparent starting pricing